Instant Impact Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
1. What information do we collect?
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. We may collect, store and use the following kinds of personal information:
2. Collecting sensitive personal information
We may also collect sensitive personal data about you (such as health information). We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
3. Use of your personal information
We may use your personal information to:
4. How long do we keep your personal data for?
We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors including:
Otherwise, we securely erase your information once this is no longer needed.
If we do not hear back from you within a reasonable time period, or if you request your account be closed, your personal information will be deleted.
If you do not provide the necessary information or withdraw your consent for the processing if your personal data, we may not be able to match you with available job opportunities.
5. Legal basis for using your information
For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees. We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.
As outlined above, we may also process sensitive data such as health information. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
We will specifically use your personal data to match your skills, experience and education with a potential employer. If we think you’re well suited to a role and you would like us to recommend you to a client, we will pass them on your CV, contact details, job role, experience as well as a brief outline of why we think you’d be a good fit for the position.
In addition, we may disclose your personal information:
7. Security of your personal information
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).
8. Your rights
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
Rights What does this mean?
|1.||The right to be informed||You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.|
This is so you’re aware and can check that we’re using your information in accordance with data protection law.
|3.||The right to rectification||You are entitled to have your information corrected if it’s inaccurate or incomplete.|
|4.||The right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|5.||The right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|6.||The right to data portability||You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.|
|7.||The right to object to processing||You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).|
|8.||The right to lodge a complaint||You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.|
|9.||The right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.|
Please note that we usually act data requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for: baseless or excessive/repeated requests; or, further copies of the same information. Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from whenever we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
9. Third party websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
10. Updating information
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the addresses below. We will promptly correct any information found to be incorrect.
11. Data controller
Instant Impact is registered with the Information Commissioner's Office under registration reference Z3304822.
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13. Do we transfer your data outside the EEA?
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures and approved model clauses in place to protect your personal data.
At present we transfer personal data to the following countries outside the EEA:
To find out more about how we safeguard your information as related to transfers contact us using the details above.
14. How will we contact you?
We may contact you by phone, Skype, Whatsapp, Text, Hangouts, email or social media. If you prefer a particular contact means over another please just let us know.
15. How can you contact us?
Our director, Rob Blythe is the person responsible for data privacy; he can be contacted at the email address above.